--- title: "YouSpot vs. Notion as a CRM: a list that keeps itself" description: "Keep Notion for your docs and wiki. YouSpot reads your email and calendar, so you know who's gone quiet without building a database." canonical: https://youspot.com/vs/notion last-updated: 2026-09-25 --- # YouSpot vs. Notion: Keep Notion for your docs. Let YouSpot keep track of your people. > A CRM in Notion is a database you design, fill and keep tidy. YouSpot reads your Gmail and Google Calendar, so the list of people who've gone quiet keeps itself. ## The short version - **YouSpot:** Fills itself from your inbox and calendar - **Notion:** A database you build, fill and keep up Notion is a great home for docs, wikis and projects, and a CRM in it is whatever you build. YouSpot does one job: it knows who you've written to, who you've met, and who you haven't heard from in a while. ## Notion holds what you designed. YouSpot holds what happened. Both can keep a list of the people you work with. In Notion, you set up the columns and keep them current. In YouSpot, your inbox does that part. | The decision | YouSpot | Notion | | --- | --- | --- | | What it's for | Keeping track of the people you work with, and the ones you haven't talked to in a while. | Docs, wikis and projects. A CRM is a template you set up and keep up yourself. | | Getting your people in | Connect Gmail and Google Calendar. It builds the list from everyone you've emailed. | Type them in, clip pages one at a time, or build an agent on Business that adds them from your email. | | Keeping it current | Updates as you send mail. Nothing to design or fill in. | You edit it, or on Business you write a Custom Agent to, and each run uses credits at $10 per 1,000. | | Knowing who's gone quiet | Ask "who haven't I talked to in six months?" and get names, with the last thread. | Set a date on each row and a reminder fires on it. Recurring reminders are on Notion's roadmap. | | Price | Start on Free. Pro is $10 a month. Export everything as Markdown whenever you like. | A usable free plan. Plus is $10 per member a month, billed yearly, with an AI trial. Full AI is on Business at $20 per member a month, billed yearly. | Compared on 25 September 2026. Notion and the other product names on this page are trademarks of their owners. ## Where Notion is the better pick **Everything that isn't people.** Proposals, client docs, a wiki, project boards and a public page all sit well in Notion. YouSpot doesn't hold those, so keep Notion for them. **You like building your own system.** Any column, relation, view or dashboard, shaped how you want. If designing it and keeping it tidy is part of the fun, Notion gives you more control than YouSpot does. **Hundreds of templates and a free plan.** Notion's gallery has hundreds of personal CRM templates, and the free plan is a real one. It's an easy place to start a contact list today. ## Switching from Notion 1. **Connect Gmail and Google Calendar.** About a minute. Everyone you've ever emailed becomes your list. 2. **Bring your Notion database as a CSV.** Export it from Notion as Markdown & CSV and upload the CSV once. YouSpot shows how the columns map before it saves anything, and matches people already there by email. 3. **Ask who's gone quiet.** Names, the last thread with each, and a draft to reconnect when you want one. You send it. ## Questions ### Is YouSpot a Notion CRM alternative? For the people part, yes: who you know, when you last spoke, and who's gone quiet, filled in from your inbox. It isn't a place for docs, wikis or projects, so keep Notion for those. ### Can I use both? Yes, and that's how it's meant to work. Notion keeps your docs and projects, YouSpot keeps track of your people. You can also upload a full Notion export as a zip to bring your pages in. ### Notion can read my Gmail now. Why would I need YouSpot? Notion's Gmail connector searches your inbox, and on Business you can build a Custom Agent that adds people to a database from new mail, with credits for each run. YouSpot builds your list from everyone you've ever emailed, with nothing to set up. ### Can I bring my Notion CRM over? Yes. Export the database from Notion as Markdown & CSV and upload the CSV. You check how the columns map before anything is saved. People already in YouSpot are matched by email and only empty fields fill in, and columns it doesn't recognise are kept as a note. ### What does it cost? Start on Free, no credit card needed. Pro is $10 a month, and you can cancel anytime. ## Start Keep Notion. Stop typing people into it. [Try YouSpot free](https://youspot.com/sign-up). Free to start. No credit card needed.