--- title: "Google Integration Guide" description: "What connecting a Google account to YouSpot allows, how your Gmail and Calendar data is used, what is kept, and how to disconnect." canonical: https://youspot.com/guide/gmail last-updated: 2026-09-04 --- # Connecting your Google account YouSpot works from the things you already use: your mail, your calendar, and the people you talk to. Connecting a Google account is what lets it see them. This page explains what that connection allows, what YouSpot does with the data, what it keeps, and how to take the access back. You connect and disconnect Google accounts on your [Integrations page](https://youspot.com/user/integrations/gmail). You can connect more than one mailbox, and each is granted separately. ## What the connection allows When you connect, Google asks you to approve a specific set of permissions. YouSpot requests these: - **Read** your Gmail messages (headers, subject lines, and message bodies) so YouSpot can answer your questions about your mail and build your contacts. Read-only: the permission YouSpot requests (gmail.readonly) cannot send, alter, or delete anything. - Read the events on your calendars (title, time, attendees, agenda) and, only when you ask, create or edit one (say, move a meeting). It never deletes events. That is the whole grant. YouSpot cannot send mail or change your mailbox in any way, and does not ask for access to Google Drive, your Google Contacts, or your Google account settings. Grants from before August 2026 that carried broader permissions were revoked in September 2026, so no connected mailbox holds them. ## Gmail With a mailbox connected, you can ask YouSpot about your mail in chat (what you last sent someone, how often you two have talked, what a particular thread said) and have it search your mail, pull up a message, or list your labels. Each of those runs live against the Gmail API with your grant, at the moment you ask. YouSpot does not sync or keep a copy of your mailbox; what it does keep is listed below. The one thing it does read in bulk is headers. Gmail Import walks the From, To, Cc and Bcc lines of your mail to work out who you actually correspond with, and builds those people into your YouSpot people list. It records the address, the display name, how many messages you have exchanged, and when you last did, not the contents. Incoming mail is mostly robots and bulk senders, so to tell a real person from a mailing list YouSpot looks the sender's address up against public professional profile data through a third-party lookup service. Only the address is sent; senders with no profile behind them never make it into your people list. Answering a question about your mail means the relevant part of it is passed to the AI model that writes the answer, and the request and an excerpt of what came back stay in that chat's history until you delete the chat. ## Google Calendar Calendar access rides on the same grant as Gmail, so connecting a mailbox also lets YouSpot read what is on your calendars and, when you ask it to or approve a suggestion, create or edit an event. It never deletes events. Like your mail, events are read live and are not stored. ## What YouSpot keeps - The access and refresh tokens for each connected account, so the connection keeps working without asking you again. - A few totals recorded at connect time: how many messages and threads the mailbox holds, and how many events are on the calendar. - The people found in your mail headers: address, name, email domain, message count, and last contact date. - If you run an agent that reacts to new mail, a record of each new message that arrived (sender, recipients, subject, Google's short snippet, date) so the agent can run and you can see what triggered it. Without such an agent nothing is recorded. - The request and up to a few thousand characters of what a mail or calendar tool returned, kept in the chat it was part of. - A description of your writing style, derived from up to 40 of your recent sent messages, with up to three short quotes from them, kept in your Personal Profile where you can edit or remove it. The messages and events themselves stay in Google. YouSpot reads them when you ask it something and does not keep copies of them. The records above stay until you delete them or your account; the full list is in the Google User Data section of the privacy policy. ## How your data is used YouSpot's use of information received from Google APIs adheres to the [Google API Services User Data Policy](https://developers.google.com/terms/api-services-user-data-policy), including its Limited Use requirements. Your Google data is used to power the YouSpot features you are using and nothing else. We don't sell it, we don't use it for advertising, and we don't use it to train generalized AI or machine learning models. It's your data; we just want to make it useful to you. ## Removing the integration Go to your [Integrations page](https://youspot.com/user/integrations/gmail), find the account, and click Disconnect. YouSpot deletes the stored tokens for that account and revokes the grant with Google, which ends all further access. You can also revoke it from the Google side at any time under [your Google account permissions](https://myaccount.google.com/permissions). Disconnecting stops YouSpot from reading anything further, but the people already built into your people list stay there. Deleting your YouSpot account from [your account settings](https://youspot.com/user/settings/account) revokes every connected Google account and removes those records too. You can also ask us to remove them from the [support page](https://youspot.com/support). For more on how we handle your information, see our [Privacy Policy](https://youspot.com/privacy).